Update from the Atlantic Indoor Association:
REMINDER: PLEASE RSVP by 11:59pm on Sat, June 27th for the AIA Caucus meeting!
The AIA June Caucus meeting will take place on Sunday, June 28th at 1:00pm. We will be utilizing a virtual meeting format through GoToWebinar and voting through Competition Suite. In order to utilize the Competition Suite voting process, each organization will need to RSVP to the meeting so the EBOD can set up your designated staff member in the system to represent your organization as the “delegate.” A person may only represent one organization, so if you are the director of multiple organizations you will need to make sure you have another person in place to represent your other group. (A reminder that votes are counted per organization, not per unit. If you have both a guard and a percussion unit under your school name/membership you will only be able to cast one vote for the organization). Your choice for delegate MUST be listed in your competition suite staff list in order for the EBOD to select them through the program, and all delegates must attend the online GoToWebinar meeting for their vote to count. RSVPs for the June Caucus meeting must be turned in by 11:59pm on Saturday, June 27th in order for us to have time to input the data into Competition Suite.
*How to add a staff member to your competition suite account:
1.) Have an administrator of your account logon to www.competitionsuite.com
2.) Click on your group name on the left-hand side of the screen.
3.) Click on “Staff Management” along the top of the screen
4.) Enter staff email address and then click “Add staff member”
*RSVP as a voting delegate for the meeting here:
You only need to RSVP if you are a voting delegate for your school/organization. All others will be able to log on to the GoToWebinar just to listen and discuss.
*How to vote in competition suite during the meeting:
1.) Open Competition Suite in a web browser (either a mobile or desktop web browser will work, however the app will not work)
2.) At the top of your Overview home screen you will see “AIA June Caucus 2020” and then your organization’s name listed below – click on “Launch Ballot”
3.) Your screen will show “There are no open items to vote on!” until the EBOD triggers the voting process during the meeting. When voting is open you will see the options “Yes, No, and Abstain.” Please select your vote for your organization by clicking your response to the proposal on your screen. You will have the ability to change your vote until the EBOD closes the vote for each proposal.
4.) Votes are automatically tallied by the competition suite software.
*Login to the Caucus meeting discussion with GoToWebinar at 1:00pm tomorrow with the following information:
Join my webinar! Jun 28, 2020 1:00 PM – 6:00 PM EDT.
If you have any questions about this process please contact your regional president – email@example.com (North) or firstname.lastname@example.org (South)
CAUCUS PROPOSAL FORM:
Hello Everyone! The date has been set for our June Caucus Meeting for Sunday, June 28th at 1:00pm. We are 99% sure that this meeting will be held virtually, and we will have more information on the processes for voting and how we will navigate the meeting coming soon. For now, we ask that anyone who would like to submit a proposal for the 2021 season please fill out the google form below. To be considered, ALL proposals must be presented by the person submitting the proposal on June 28th, 2020. Proposals are due by midnight on Saturday, June 20th and must be submitted using this form to be considered at the meeting. Please let us know if there are any questions by contacting email@example.com (North) or firstname.lastname@example.org (South)! Thank you!
COMBINED SCHOOLS POLICY
WGI recently changed their policy for those schools combining members from multiple schools within a school district. As a WGI circuit partner we follow all WGI policies and will be reviewing each combined program on a case-by-case basis. If your scholastic program combines students from multiple schools, please read the information below and then follow the link to the application so we can review your situation.
All participants of any group competing in any scholastic class must have approval for participation in any AIA-sanctioned event by the administration of the sponsoring school(s). Scholastic groups are defined as follows:
A group whose total membership are students from the same school, schools that directly feed into that school, or home-schooled students that reside within the school district boundaries. (You DO NOT need to fill out this application if you are a single school unit)
A group in any scholastic class may apply for approval to combine students from multiple schools within a school district under the following guidelines:
• Groups combining students from multiple schools within a school district may not have another group in the same division (Color Guard, Percussion, or Winds) participating locally with AIA unless there are extenuating circumstances.
• School districts with multiple competitive field marching band programs within the district will be reviewed on a case-by-case basis for approval to combine students from multiple schools.
• If approved, all combined groups must compete using the school district name only.
• Scholastic groups utilizing students from parochial, vocational, or charter schools, must apply for approval under combined school guidelines.
AIA & WGI will have the final determination on whether a group will be permitted to combine students from multiple schools.
If your application is accepted, a letter from the principals of the participating schools approving the combined program will be required by January 1st, 2020.
This application must be submitted by October 26th, 2019 if you would like your application reviewed before the November 1st registration date. Otherwise, applications will be reviewed on a weekly basis.
(This link will be updated for the 2021 season)