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Caucus & Fall Meeting Dates:

Summer Caucus Meeting:  June 22nd @ 1:00pm

Fall Annual Meeting:  September TBD

 

2026 CHAMPIONSHIPS DATES FOR AIA NORTH AND SOUTH ARE:  MARCH 28th & 29th

 WGI RULE CHANGES FOR 2025 SEASON:  COLORGUARD / PERCUSSION / WINDS

AIA ANNOUNCEMENTS:

* 2025 AIA Caucus Meeting RSVP :

AIA Caucus Meeting:  Sunday, June 22nd, 2023, 1:00 – 5:00 PM

2 part registration:

1.)  Sign up your delegate for voting privileges at https://forms.gle/fsvz4C89wsk2QFF39 

    • Only 1 voting delegate per organization – see below

2.). Register for the meeting: https://attendee.gotowebinar.com/register/7096895005824856415

    • Multiple people can attend the meeting per organization, but only 1 can vote.

The AIA Caucus meeting will take place on Sunday, June 22nd at 1:00pm.  We will be utilizing a virtual meeting format through GoToWebinar and voting through Competition Suite.  In order to utilize the Competition Suite voting process, each organization will need to RSVP to the meeting so the EBOD can set up your designated staff member in the system to represent your organization as the “delegate.”  A person may only represent one organization, so if you are the director of multiple organizations you will need to make sure you have another person in place to represent your other group.  (A reminder that votes are counted per organization, not per unit. If you have both a guard and a percussion unit under your school name/membership you will only be able to cast one vote for the organization).  Your choice for delegate MUST be listed in your competition suite staff list in order for the EBOD to select them through the program, and all delegates must attend the online meeting for their vote to count.  RSVPs for the June Caucus meeting must be turned in by 11:59pm on Saturday, June 21st in order for us to have time to input the data into Competition Suite.

 

*How to add a staff member to your competition suite account:
1.)Have an administrator of your account logon to www.competitionsuite.com
2.) Click on your group name on the left-hand side of the screen.
3.) Click on “Staff Management” along the top of the screen
4.) Enter staff email address and then click “Add staff member”

 

*How to vote in competition suite during the meeting:
1.) Open Competition Suite in a web browser (either a mobile or desktop web browser will work, however the app will not work)
2.) At the top of your Overview home screen you will see “AIA Caucus Meeting 2025” and then your organization’s name listed below – click on “Launch Ballot”
3.) Your screen will show “There are no open items to vote on!” until the EBOD triggers the voting process during the meeting.  When voting is open you will see the options “Yes, No, and Abstain.”  Please select your vote for your organization by clicking your response to the proposal on your screen.  You will have the ability to change your vote until the EBOD closes the vote for each proposal.
4.) Votes are automatically tallied by the competition suite software.

 

If you have any questions about this process please contact your regional president – carly.philp@atlanticindoor.org (North) or les.simms@atlanticindoor.org (South)

 

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* 2026 Event Partner Applications:

 

Applications for North & South Event Partners for the 2026 season will open on Thursday, May 15th, 2025.  Please make sure you are taking the time to submit complete applications with pictures and correct information, as incomplete applications may not be considered.  Please see information below from our Contest Host Manual about the selection process.

The following considerations are reviewed when the North & South EBOD’s are selecting their respective event partners:

  • Completeness of the event partner application.
  • Timestamp in the event that a parameter is needed to determine a host location.
  • Quality and location of contest site. Site specifications should be able to accommodate guard, percussion, and winds units at their facility.
  • Ensure the event partner can provide enough volunteers to adequately run a successful contest.
  • Review of the previous indoor season’s event feedback questionnaires to take the AIA community input into consideration.
  • Input from the Judge Coordinators.
  • Needs of the performing community.
  • Evenly distributed locality to accommodate various regions of our competing units.

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Health & Safety Updates (click for link)

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